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Government of India
Ministry of Commerce & Industry
Department of Commerce
Directorate General of Foreign Trade
Udyog Bhavan, New Delhi-110011
Policy Circular No. 15 (RE-2013)/2009-2014
Dated the 31st December, 2014
To
All Regional Authorities
Subject: Guidelines for Regional Authorities (RAs) to process Online IEC
Applications
The following guidelines are laid down as instructions for the Regional
Authorities to process Online IEC Applications:
Part A: General Information:
- From 1.1.2015, all applications for IEC would be made in online mode only.
All applicants will have to fill IEC application and also upload all required
documents online.
- All IEC Certificates would also be issued by the concerned RA (with his
digital signature) in digital format only. The applicant can take a print out of
the digitally signed IEC, as and when required.
- Applicants with digital signatures would sign the application with their
digital signature and submit the same online.
- In case the applicant does not possess digital signature, then he would be
required to take a print out of the filled up application (without attachments),
sign the same and submit it to the concerned RA, either by Post or at the
counter.
- All applications must be processed and disposed within two working days of
their receipt.
- RAs would record their observations with reference to the application, based
on which either an e-IEC or a rejection letter, along with the reasons for
rejection, would be issued. RA would also print the office note generated by the
system on the application received for their office record.
- There is no provision for issue of deficiency letter in the new system. If
the IEC application is rejected, the applicant would be required to file a fresh
application.
- The authorised officer (not below the rank of FTDO) in the Regional
Authorities (RAs) as in Appendix 1 of Handbook of Procedure (vol.1) (2009-2014)
will be the competent authority to issue/reject applications for IEC.
Part B: What to Examine/Verify:
- Applicant entity’s details:
a) In case of Proprietorship firms: To verify Name, Date of Birth and PAN, as
filled in the application form and as mentioned in the uploaded PAN, from the
website of Income Tax Department.
b) In case of Partnership firms :
i. To verify Name, Date of Incorporation and PAN of the entity, as filled in the
application form and as mentioned in the uploaded PAN, from the website of
Income Tax Department.
ii. To verify Name, Date of Birth and PAN of the Partners as filled in the
application form, from the website of Income Tax Department.
c) In case the entity is Limited Liability Partnership/ Private/ Public/Govt.
Undertaking / Section 25 Company:
i. To verify Name, Date of incorporation and PAN of the entity, as filled in the
application form and as mentioned in the uploaded PAN, from the website of
Income Tax Department.
ii. To verify and cross-check the number, names and other details of
Partners/Directors from the LLPIN/CIN information available on the Ministry of
Corporate Affair’s website.
d) In case the entity is a Registered Society/Trust or a HUF:
To verify Name, Date of incorporation and PAN of the Society/Trust as filled in
the application form and as mentioned in the uploaded PAN, from the website of
Income Tax Department.
- Applicant entity’s address verification: To verify the applicant entity’s
address cross-check the address as indicated in Part A (ii) with that of the
address as mentioned in the Sale deed (in case business premises is self-owned);
or Rental / Lease Agreement (in case office space is rented/ leased); or latest
electricity /telephone bill.
- Verification of the bank details of the applicant entity: Name of the Account
Holder, Account number, Bank’s name and Branch and IFS code as filled in by the
applicant in Part A (viii) needs to be cross-checked from the cancelled cheque/
bank certificate as uploaded.
Part C: Procedure for verification of details from websites by RAs:
- RAs can cross-check and verify Applicant entity's Name, Date of Birth/Date of
Incorporation, PAN of the entity from the link as below:
https://incometaxindiaefiling.gov.in/e-Filing/Services/KnowYourPanLink.html
- The LLPIN/CIN details of the Firm/Company may similarly be cross verified from
the Ministry of Corporate Affair’s website:
http://www.mca.gov.in/MCA21/Master_data.html , by taking the steps listed
therein.
(S.P. Roy)
Joint Director General of Foreign Trade
E-mail: [email protected]
[F.No.01/93/180/20/AM-13/ PC-2(B)]
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